HELP ICAHD UK FIND THE PERFECT ADMINISTRATOR
We are calling our friends and members to help us find the perfect administrator for ICAHD UK. Are you organised, diligent, dedicated confident but tactful, collaborative and efficient and interested in ICAHD UK's cause? Come work with us. Do you know the right person? Please alert them to this email. See below the job description, we look forward to hearing from you. Kind regards, Daphna and ICAHD UK's executive Committee.
Role: Administrator Fee: £12 an hour.
The assumption is that over the course of a year it will be possible to provide these services in an average of 60 hours a month - some more, some less depending on what is needed at any time and on the availability of the administrator. Depending on funding, it may be possible to extend these hours. Office and travel expenses will be covered. The administrator is to be self-employed and responsible for own tax and national insurance contributions. Responsible to: Director of ICAHD UK and the Executive Committee This is a work from home role. Job Description on services provided:
1. To oversee all administrative processes and to provide administrative support to the Director and the Executive Committee. 2. To assist with the administration of ICAHD UK’s membership and subscription scheme, preparation of emails to members and with occasional dispatch of mailings by post when necessary. 3. To prepare monthly newsletters on MailChimp for our wider group of supporters with content identified in conjunction with the Director. 4. To liaise with ICAHD UK Webmaster to develop a stronger web presence which is kept accurate and up to date. 5. To help keep social media up to date. 6. To acknowledge promptly all donations to ICAHD UK. 7. To supply Treasurer and Bookkeeper promptly at the end of each month with figures for accounts. 8. To bank any cheques received and approve orders/sign off invoices in coordination with Treasurer. 9. To maintain and update organisational database promptly. 10. To deal with routine telephone and written enquiries from members and other organisations including requests for briefings, reports and other written materials. 11. To organise and oversee all practical arrangements for the ICAHD UK annual conference and dinner. 12. To attend meetings of the Executive Committee as required (meets about four times per year) and the ICAHD UK AGM - where minutes & reports are distributed in advance. 13. To assist with the production of publicity and promotional materials and ICAHD UK’s Annual Report including liaising with the Director, designers and others as appropriate. 14. To assist with ICAHD UK campaigns in co-ordination with the Director and Executive Committee. 15. To keep office calendar up to date with ICAHD events, meetings, etc. 16. To coordinate resources & volunteers for stalls at demonstrations, speaking tours and other events. 17. To assist with the organisation of ICAHD UK events, including booking venues, rooms, equipment, arranging refreshments and other requirements, taking bookings and dealing with enquiries. 18. To attend ICAHD UK public meetings as required. 19. To communicate with relevant networks and promote ICAHD UK and ICAHD UK speakers to a broader audience. 20. To develop, distribute, and sell ICAHD UK resources. 21. To maintain stationary and office supplies. 22. To oversee interns/volunteers generally and on specific projects 23. To contribute generally to the work of ICAHD UK, undertaking other tasks as are appropriate to the nature and scope of the post
Personal Specifications 1. Experience of administration and using efficient administrative procedures. 2. Experience in using effective and efficient office systems and processes including Microsoft Word, PowerPoint, Google Docs, Excel, MailChimp, Wordpress CMS and online donation and subscription systems. 3. Interest in the work of ICAHD UK and a passion for the issues generally. 4. Excellent communication skills both oral and written. 5. Good organisational skills, including ability to work within tight deadlines. 6. Ability to work flexibly and as part of a team, and to use own initiative. 7. Ability to work with a range of individuals and organisations. 8. Understanding of and commitment to equal opportunities. 9. Willingness to work unsociable hours and travel outside London on occasion.
To apply please send a CV and cover letter detailing relevant experience in line with the Job Description and Person Specification by 17 August to director@icahduk.org. References will be taken up if considered for the position.